How to Convert PowerPoint to Word: A Step-by-Step Guide

For engaging training and seminars it is essential to offer both handout and on-screen materials for the participants. Instead of printing every slide of the PowerPoint slide, the user could export the entire presentation to Microsoft Office Word and edit it to suit your needs.

It is also possible to add more details, tidy up the formatting, or transform the presentation into an outline for note-taking regardless of whether you’re running either a Mac or Windows computer.

In this step-by-step tutorial We will explain:

  • How do I change PowerPoint Word to Word using Windows
  • How do I transform PowerPoint Word to Word for Mac
  • Tips for exporting PowerPoint

How can I transform PowerPoint Word to Word on Windows

Follow these easy steps to convert the PowerPoint presentation into easily editable Word document on the Windows desktop

1. Open your PowerPoint file on your Windows device.

2. Select the „File“ tab in the upper right corner in the PowerPoint menu bar.

3. On the next screen, select „Export“ from the left panel.

Simply click „Export“ on the left side at the bottom of the display

4. From the options in the „Export“ menu, select „Create Handouts.“

Choose „Create Handouts“ from the export options

5. Next, click the „Create Handouts“ button on the right-hand side of your screen.

Select on the „Create Handouts“ button on the right-hand edge of your screen

6. A „Send to Microsoft Word“ pop-up window will pop up. Choose a layout you like from the available options.

Select a layout option from the pop-up menu options

7. Under „Add slides to Microsoft Word document,“ choose „Paste“ or „Paste link.“ If you choose „Paste link,“ changes made to your PowerPoint presentation will reflect in Word in real-time. However, if you select „Paste,“ your Word document will be unchanged, regardless of whether your original PowerPoint presentation is changed.

Choose either „Paste“ or „Paste link“

8. Once you’ve made your selections, click on the „OK“ button. The presentation will then open as an Word document in an entirely new window. It is now possible to print and edit and save your presentation as a brand new Word document.

„OK“ to send your slide handout „OK“ to send your PowerPoint handout slide via Microsoft Word

How do I change the format of PowerPoint Word to Word on Mac

Follow these steps to convert the PowerPoint document into editable Word document on MacBooks: MacBook:

1. Open the PowerPoint presentation on your MacBook.

2. Select the „File“ tab at the top right corner in the PowerPoint menu bar.

From the menu bar at the top click“File“ from the menu „File“ tab (Source: The images are all taken from the personal account of the author)

3. Select the „Export“ option from the drop-down menu.

Choose“Export.“ Select the „Export“ option from the drop-down menu.

4. Name your file in the „Save As“ text box and choose a place (on the local drive) to save it.

Name the file you want to save and save it to your local drive

5. Under „File Format,“ choose“Rich Text Format „Rich Text Format (.rtf)“ option.

The image alt=“From the drop-down menu, choose „Rich Text Format (.rtf.)“ src=“https://resourceshub.wpenginepowered.com/resources/wp-content/uploads/from-the-drop-down-select-rich-text-format-rtf.png“/> From the drop-down list, select „Rich Text Format (.rtf.)

6. Click the „Export“ button to save your PowerPoint in a new .rtf document.

If it is time to export your file, simply click on the „Export“ button

7. Next, open Microsoft Word on your MacBook and then click on“Open.“ Then, click the „Open“ tab on the left side of the screen.

From the menu on the left Click“Open“ to open the menu „Open“ tab

8. Locate the .rtf document on your local disk, and then select it.

Find the .rtf file, and then click the file once to select it.

9. Click the „Open“ button at the right-hand side in the window to change the content into an Word document.

Hit“Open“ or click the „Open“ button to open and edit the newly converted Word document.

Tips for exporting PowerPoint

Microsoft PowerPoint enables you to export your presentations in a range of formats. What format is the best one to choose? According to your preferences you may choose one of the below formats:

  • pdf/xp documentsThis type of file can read easily by PDF readers and is an ideal choice for sharing PowerPoint creations with anyone who does not have Microsoft PowerPoint. Microsoft PowerPoint software.
  • Video:This option is suitable to share PowerPoint creations that contain motion graphics, like animations and screen annotations.
  • Handouts It converts your PowerPoint into an Word document that you can easily edit your digital presentation and also create paper handouts to the attendees of your presentation.
  • Publishing online: It allows others PowerPoint users to access and download your PowerPoint presentation in real-time and facilitates collaboration.

How to Import Data From a PDF to Microsoft Excel

If you own documents in PDF, like an account statement from a bank or financial document, then you may need to import this data in Microsoft Excel. With an integrated tool, you are able to add and then convert a PDF file to Excel.

This feature is convenient and can spare you from having to search for the PDF file converter. It’s not just that, it lets you pick and select the information from the document you would like to convert. The entire process is only about a time of about a minute.

Note: Since the time the feature was introduced in August of 2020, it’s only been accessible only to Office 365 subscribers.

Connect a PDF File to Excel

To begin, choose the worksheet you’d like to work on within Excel and then go to the Data tab. Select to open the Get Data drop-down arrow on the left-hand edge of the ribbon. Place your cursor over From File and select „From PDF.“

Find your file in the browser window, choose it, and then click „Import.“

Then, you’ll be able to see next, you’ll see the Navigator pane. Below are the pages and tables within the PDF document. You can search for them on the top, or select an element and view an example on the right.

If you find the item you wish to import Click „Load“ at the bottom of the screen.

When your data is transferred from the PDF then you’ll see it on your spreadsheet as well as your Queries & Connections sidebar. This useful area lets you modify the data connected if you want as we’ll discuss the options further down.

Adjust the Load Settings

If you would prefer to save the data in a certain format like the pivot table or an entirely new worksheet, click the drop-down arrow for loading and choose „Load to“ instead.

Choose your options from the Import Data window, and then select „OK.“

Transform the Data using Power to transform the data using Power

Another option to import information in your document is to convert it with Power Query Editor. Power Query Editor. Within the Navigator window, where you choose the element you want to import then click „Transform Data“ at the lower right hand corner in place of „Load.“

Then, you will be able to allow you to open The Power Query window where you can make choices like selecting to add more columns as well as transposing rows and columns as well as managing parameters or formatting data.

Adjust the Connected Data

If you’d like to modify the information you have downloaded then you can do it by opening the file from within the Queries & Connections sidebar. Then, you can take action like editing it using Power Query Editor, editing it using Power Query Editor, duplicating or merging it and adding references or even deleting the data.

As stated, you’ll see that the Queries & Connections sidebar open after you’ve imported pdf files. If you shut it down, you are able to open it by clicking on the Data tab, and clicking „Queries & Connections“ in the ribbon.

Click on the data that is connected and a window will open. The bottom of the window can select View in the Worksheet, Edit and deletion. When you click on 3 dots on the right, you’ll find options for Duplicate, Reference and Merge.

You are also able to alter the data in your spreadsheet just like you normally do. If you’re using tables that you filter, you are able to sort. You can also choose another style, alter the font, and then apply additional formatting.